Useful for your team’s shared templates on the server or shared cloud drive. If you save Quick Parts into a specific template (.dotx) then the Quick Parts for that template are available to other users in MS Word. They are also not available in the browser or mobile versions of MS Word or Outlook. Building Blocks in Quick Parts are not available in MS Word for Mac 2019. They need to be backed up and transferred if you are moving to a different version of MS Word or Outlook or are moving to a new computer. While they are extremely useful, Quick Parts have some significant shortcomings for law firms that want to leverage a shared clause library. You will have to insert the Quick Part, make edits to it, and re-save it. While you can go click on Quick Parts and choose “Building Blocks Organizer” and edit the name and location of a Quick Part you can’t edit the text. Your Building Blocks gallery is unique to each application. Or click on Quick Parts (TIP: right click to add the Quick Parts button to your Quick Access Toolbar so you don’t have to hunt for it) and choose from the drop-down menu.īe aware that the Quick Parts are not shared between MS Word and MS Outlook. When you type the name of the Quick Part into an email or document and press F3 the Quick Part will be automatically inserted. Inserting a Quick Part into a Document or Email Choose to insert the selection inline with content (“Insert Content Only”), as its own paragraph, or as its own page. Options – This controls how text or images are inserted into a document or email. These options are only in MS Word, the only option in MS Outlook is the “normalemail.dotm”. The Quick Parts will only be available to that user. Or you can save Quick Parts to Normal.dotm. If you want to have Quick Parts saved with a specific template, when you save your Quick Part into a template file (.dotx) you will notice you can save the Quick Parts with only that template. If you want the text or image available to any of your documents save it to the Building Blocks.dotx. Save in – the default setting stores your selections to the Building Blocks.dotx. These categories will make it a little easier to find the Quick Part you want to insert.ĭescription – Add a description to remind yourself of the intent of the clause or image. If you have a lot of Quick Parts you can create multiple categories, such as “Real Estate” “Wills” “Closing” etc. Gallery – While you can choose to add a Quick Part to a different gallery it is probably best to leave it in the default.Ĭategory – The default category is “General”. Name – give your Quick Part a name you can easily remember. To add text or an image to Quick Parts simply select the text, go to the Insert tab, and in the Text group click on Quick Parts. For lawyers, the Building Blocks Organizer can be set up to hold text – sentences or even a paragraph – with formatting intact and images. If you click on Quick Parts, you will see that you can add Auto-text, Document Property fields, Field codes, and the Building Blocks Organizer. Under the “Insert” tab in MS Word and MS Outlook in the Text group you will find a button called Quick Parts. The good news is there are viable alternatives to consider. You cannot easily share them among multiple users, and they are stored on individual devices. However, there are some issues with Quick Parts. Quick Parts are powerful and can save a lot of time. It works well with MS Word templates as a clause library to select and reuse text and images. You can save selected text into a library and insert it into emails and documents. Microsoft Word and Outlook have a feature called “Quick Parts”.
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